Vendor Information

Welcome to Irish Fest Camden 2024 Vendor Registration

Vendors & exhibitors reserving space at the 8th Annual Irish Fest Camden shall complete the following contract with Irish Fest Camden, LLC (IFC). All organizations, individuals, civic groups, and vendors are required to complete this document. IFC reserves the right to deny participation to any vendor. If an application is denied, payment will be refunded within thirty (30) days.

For the most up-to-date vendor information, join the Facebook group, Vendors & Exhibitors of Irish Fest Camden.

For a copy of our PDF version of the 2024 Vendor Packet which answers most questions - Click Here

Please note the following categories have been filled & no further registrations for these can be accepted:

Reserve Your Vendor Spot Here

Please complete all sections of the form then click Submit to pay for your reservation. Payment processing is handled by Stripe.

2024 Irish Fest Camden Vendor Registration Form

VENDOR CONTRACT

Vendors and exhibitors reserving space at the 8th Annual Irish Fest Camden shall complete and e-sign the following contract with Irish Fest Camden, LLC, (IFC). All organizations, individuals, civic groups, and vendors are required to complete this document. IFC reserves the right to deny participation to any vendor. If an application is denied, payment will be refunded within thirty (30) days.

General Rules and Regulations:

● Vendors shall conduct themselves in a respectable manner suitable for a festival with children and families. IFC reserves the right to remove any products or signage deemed offensive or to remove the vendor from the premises.
● Vendors shall not be permitted to roam or sell outside of their assigned location.
● IFC in its sole discretion shall have final approval over all products to be sold.
● Only one (1) direct sales or multi-level marketing representative per company will be accepted on a first come first serve basis upon receipt of payment and completed vendor contract/application.
● To ensure maximum profitability for our food vendors, IFC reserves the right to not accept vendors which have similar offerings to vendors whose applications were already received and accepted.
● Non-profit, civic and cultural exhibitors are not charged a space fee and therefore may not sell food, beverages, or other items. If you wish to sell items, please select the Retail category.

Please enable JavaScript in your browser to complete this form.

- Step 1 of 7

Name *

First

Last

Company's Legal Name *

Email *

Phone *

Mailing Address *

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Country

Vendor Type *

Please note that any Food Truck over 30' /or/ any Food Tent over 20' will require 2 spaces. When making payment during checkout, be sure to update qty for requirements.

What kind of products/services does your company offer? *

Please give a simple description of products & pricing. DO NOT PASTE YOUR MENU OR OTHER LONG TEXT INFORMATION!

Company Website

Company Founding Year

Acceptance of Terms & Conditions

Vendors - You MUST read and check the boxes below acknowledging that you have read and agree to the terms and conditions listed.

FOOD VENDORS MUST PROMINENTLY DISPLAY PRICING OF EACH MENU ITEM. Not doing so will result in vendor being removed from the premises. *

FOOD VENDORS MUST PROMINENTLY DISPLAY PRICING OF EACH MENU ITEM. Not doing so will result in vendor being removed from the premises.

Food vendors may provide tables and chairs in front of your space. These must be kept out of the main foot traffic areas and be kept clean. *

Food vendors may provide tables and chairs in front of your space. These must be kept out of the main foot traffic areas and be kept clean.

All food vendors must provide a hand washing station or hand-sanitation (anti-bacterial gel). *

All food vendors must provide a hand washing station or hand-sanitation (anti-bacterial gel).

Food vendors shall remove all remaining food, grease, and trash collected at your booth from the grounds. Food vendors shall contain all grease and not allow leaks. *

Food vendors shall remove all remaining food, grease, and trash collected at your booth from the grounds. Food vendors shall contain all grease and not allow leaks.

Food vendors MUST PROVIDE YOUR OWN TRASH CANS. Do not relocate festival trash cans to your space. *

Food vendors MUST PROVIDE YOUR OWN TRASH CANS. Do not relocate festival trash cans to your space.

VENDORS ARE PROHIBITED FROM SELLING ALCOHOLIC BEVERAGES. *

VENDORS ARE PROHIBITED FROM SELLING ALCOHOLIC BEVERAGES.

NO REFUNDS in the event of inclement weather. This is a Rain or Shine event. *

NO REFUNDS in the event of inclement weather. This is a Rain or Shine event.

NO REFUNDS for cancellation after February 1, 2024. *

NO REFUNDS for cancellation after February 1, 2024.

Vendor Insurance Compliance Agreement *

I understand and agree that I have and will maintain business insurance for the event.

All food vendors shall attach proof of insurance with this application. Applications without insurance certificate will not be processed.

Upload PDF copy of Insurance Certificate *

Click or drag a file to this area to upload.

Business Licenses & Taxes

Please carefully read and acknowledge below our compliance guidelines for local business licenses and taxes.

City of Camden Business License Requirement *

Vendors shall possess a City of Camden business license by completing the application on their website.

You may apply for a City of Camden Business license at this link. The business license must be on display to the public on the day of the event.

Local Taxes Requirement *

Vendors are responsible for collection and submission of sales tax on all items sold to City of Camden State of South Carolina.

If you have any questions about tax collection and submission, please click here to visit the South Carolina Department of Revenue website.

Food Vendors - Please read carefully & click the checkbox below acknowledging that you have read and agree to the following:

Requirements for Cooking on Festival Grounds

Vendor stations are subject to inspection by the fire marshal and must be in compliance with all requirements herein.
Portable fire extinguishers shall be provided, a minimum of 2A10BC in size, where any cooking or open flame is present.
Combustible materials shall not be located near any open flame or other device emitting flame, fire or heat.
Cooking areas shall be segregated by at least a 4 feet barrier to prevent traffic flow and accidental injuries.
Operations such as warming of foods, cooking demonstrations and similar operations that use solid flammables, butane or similar devices which do not pose an ignition hazard, shall be approved by the Fire Marshal before use.
All cooking and heating equipment shall be approved and safe for operation.
LP gas containers shall be located outside and away from paths of travel. Tanks shall be secured in place.
Outdoor cooking that produces sparks or grease-laden vapors shall not be performed within 20 feet of a tent, canopy or membrane structure.
Flammable-liquid fueled equipment shall not be used in any enclosed tents or canopies, because of harmful fumes and the potential of fuel spills.
Electrical power supply shall be plugged directly into an approved receptacle or power tap. Extension cords shall serve only one portable appliance. No open splices or open junction boxes allowed.
Ampacity of the extension cords shall not be less than the rated capacity of the portable appliance.
Extension cords shall be maintained in good condition without splices, deterioration or damage.
Extension cords shall be grounded when serving grounded portable appliances.
Extension cords and wiring shall be properly secured to prevent trip hazards.
Tents and membrane structures having an excess of 200 square feet and canopies in excess of 400 square feet may be used only upon approval of the Fire Marshal.
Tents, canopies and their appurtenances shall be anchored, roped, and braced to withstand elements of weather and prevent collapse. Adequate weight shall be used at all corners.

Agreement to Terms *

By checking this box, I have read and agree to the terms above.

This page contains information for food vendors only.

If you are not a food vendor, please click "Next" to continue.

Setup, Location & Electricity Information

Food and Outdoor Vendors are encouraged to set up Friday, March 1st from 10:00 am to 2:00 pm. Saturday morning set-up is 7:00 – 9:00 am. Please do not arrive outside of these hours.
Indoor/City Arena Vendors: Arena set up is Saturday only 7:00 am - 9:00 am. No Friday set up available.
Vehicles will not be permitted on the field until 5:00 pm
All vehicles must be removed from the field by 9:00 am Saturday morning.
Vendors will not be allowed to pack up their tents/tables or leave until after 5:00 pm, even if you have sold all items.
Each outdoor retail vendor space is approximately 15’ x 15’. You may reserve multiple, consecutive spaces.
Each indoor retail vendor space is approximately 10' x 10'. You may reserve multiple, consecutive spaces.
Your location is based on festival needs. Each vendor shall adhere to the pre-registered size of your space(s). Your location is not negotiable, nor transferable.
Food trucks will be directed to their location upon arrival.
Food vendors will receive up to four (4) admission wristbands and Retail vendors will receive up to (2) admission wristbands per reserved space. Additional wristbands must be purchased upon entry, cash only.
Vendor instructions will be emailed to you the week of the event.
Food vendors are encouraged to have at least one Irish menu item. This is not required, but may be to your advantage when food vendors are selected, since a limited number are accepted.
Electricity is not available. Food vendors must supply your own generator. Vendors are responsible for securing extension cords to prevent tripping hazards.
Vendors must supply all booth elements. You are encouraged to bring tents, umbrellas, tables, and chairs. Tables, chairs, or other items are not available to borrow from the festival committee.
Vendors shall adequately weight tents. It doesn’t take much of a breeze to lift a tent. Vendors will be located on grass and may use tent stakes. You may also use cinder blocks, sand bags, or weights.
Please leave your space as you found it, free of trash and debris.

I have read and agree to all Setup, Location, and Electricity Notifications. *

I have read and agree to all Setup, Location, and Electricity Notifications.

Almost finished!

Just a few more questions! Thank you for your patience!

Food Trucks, which side of the vehicle do you sell/serve from? *

Drivers Side
Passenger Side

Will you be bringing a generator? Electricity is not available at the venue. *

Please attach a photo of your booth, truck, or setup. This is helpful when planning locations.

Click or drag files to this area to upload. You can upload up to 6 files.

Allowed file types: .png, .jpg, .pdf, .svg, .jpeg - if you have other file types or have trouble uploading files, please email to irishfestvendors@gmail.com

Please note any special requests (e.g., adjacent to another vendor), which will be considered, but not guaranteed.

General Release: The undersigned understands and accepts the terms of this agreement and does hereby release, acquit, and forever discharge Irish Fest Camden, LLC, its charitable partners, agents, representatives, employees, volunteers, and the venue Historic Camden of and from all manner of actions, suits, damages, claims and demands whatsoever in law or equity from any loss or damage of any nature of description, known or unknown, relating to the undersigned participation in Irish Fest Camden. Non-compliance with this agreement will result in being escorted out of the festival and end future participation. By e-signing this document, I acknowledge I have received, the Irish Fest Camden Vendor Contract, read the regulations, understand its contents, how they will apply, and agree to fully comply with the regulations.

Use mouse or touchscreen to sign acceptance in the space above.